Policies for Event Planners
Gas South Convention Center® rentals are arranged through the Sales Department. Please review the list of policies pertaining to space rental and booking.
Rental of Gas South Convention Center® is arranged through the Sales Department. Facilities and dates will be temporarily held up to two weeks pending notification to the contrary by either party. Facilities and dates are considered a firm or contractual commitment ONLY upon execution of a Licensed Agreement by the event sponsor and the Center specifying all details of the commitment. A 50% non-refundable deposit is due upon execution of a formal Gas South District® Lease Agreement. The remaining balance is due 90 days prior to the event. To contact the Booking and Sales Department, email Sales@GasSouthDistrict.com.
While the Convention Center does not currently house a Business Center, we are able to provide copies and faxes should the need arise.
Proof of the Pudding is our exclusive in-house caterer. All Food and Beverage must be arranged through Proof.
Fueled candles or lanterns are prohibited. Any wax candles with open flames on a stable base and enclosed by glass must be specifically approved on an individual basis by the Event Manager/Coordinator and the Gwinnett County Fire Plan and Review, and a Gwinnett County Fire Marshal must be present at the event during use. Client is responsible for the required permits as it relates to Gwinnett County Code and for associated expenses of additional staff and any insurance surcharges.
Client is responsible for any damages to the building, furnishings or equipment. Damages of any kind should be reported promptly to the Gas South District® Security Department.
Helium balloons, glitter, confetti, adhesive-backed decals, stickers, or any other decorative items may be brought in by the client with written consent of an Event Manager. An additional charge will be assessed for any items requiring removal by facility staff. All decorative material must be flame retardant. See the candles menu above for more information about candle and lantern decorations.
Gas South District® is located 45 minutes north on Interstate-85 from Atlanta's Hartsfield-Jackson International Airport and 30 minutes north on Interstate-85 from downtown Atlanta.
Heading North: If you are traveling on Interstate-85 going northbound, take Sugarloaf Parkway, exit 108, and turn right onto Sugarloaf Parkway. Cross over Satellite Boulevard and Gas South District® will be on your left.
Heading South: If you are traveling on Interstate-85 going southbound, take Sugarloaf Parkway, exit 109, and turn right onto Sugarloaf Parkway. Cross over Satellite Boulevard, and Gas South District® will be on your left.
The Event Services Department has access to an extensive inventory of meeting necessities to help make your event a success; everything you need from tables, linens, pipe and drape, easels, and more. An Event Coordinator will work with you to diagram your room layout and make sure you have everything you need on the day of your event.
Based on the size, details and requirements of the event, additional staff may be required and or requested. This will be determined by the Event Manager during the planning process.
Food and Beverage is to be arranged exclusively through our in-house caterer, Proof of the Pudding. No outside Food or Beverage is allowed in the Convention Center.
ON Site Audio Visual is the exclusive audio-visual service provider in our Convention Center meeting rooms. Offering a variety of audio-visual support, they are available as our preferred vendor throughout the rest of the Convention Center spaces.
A guest services desk is located at the main entrance to the Convention Center. Our Concierge will be able to assist with local information on restaurants, hotels, upcoming events and transportation.
A Certificate of Insurance is required for all events both public and private. We require comprehensive general and property damage insurance with a limit of at least two million dollars ($2,000,000.00), issued by a company licensed to provide such coverage in the State of Georgia, insuring against all liability arising out of use of the Center. Required on the policy and certificate as additional insured are: Sugarloaf Gwinnett Center, LLC dba Gas South District, Gwinnett County Government, and the Gwinnett Convention and Visitor's Bureau.
Loading or unloading is permitted only through the loading docks. No loading or unloading is permitted through the front of the building. NO EXCEPTIONS.
The Gas South District® reserves the right to require additional security personnel, police and paramedics for the purpose of public safety, crowd management and logistical control as it relates to public and private events. Any event where alcohol is being consumed will require a Gwinnett County Police Officer for the full event time. Such use of required additional security will be supplied under the terms and conditions as stipulated in the contract.
No packages or freight will be accepted prior to the contracted move-in dates. The moving of the shipped freight from dock to assigned spaces is the sole responsibility of the client. Alternate arrangements can be made through Event Management. Return shipments are the sole responsibility of the client and should be off the dock within 24 hours.
ON Site Audio Visual is the exclusive audio-visual service provider in our Convention Center meeting rooms. Offering a variety of audio-visual support, they are available as our preferred vendor throughout the rest of the Convention Center spaces. Other A/V equipment may be brought into the facility (dependent on the rental space), however, Convention Center personnel are not responsible for set-up and/or operation. There will be an additional fee for all required power for equipment not supplied by the Convention Center.
From impressive, eye-catching stage design, to flawlessly executed breakout sessions, ON Site will help you provide exceptional experience, no matter the size or scope. For more information about how they can assist with your event technology, please contact your Event Manager/Coordinator.
ON Site Rates ON Site Rigging Rates ON Site Guidelines & Policies
Client is responsible for the complete removal of bulk trash. "Bulk Trash" is materials that cannot be removed with a broom. Pallets and large pieces of lumber and similar trash may not be placed in the Convention Center's trash compactors or open-top dumpsters.
Learn more about how we're working toward more sustainable events HERE, and contact your Event Coordinator about how you can help run a greener event.
The Gas South District® is a non-union, right-to-work facility. Clients may load, unload and assemble any equipment needed.